Who is bringing what?

How to run a potluck sign-up

List the courses the table needs and how many of each. Plateful suggests numbers for your headcount: roughly one main for every eight people, one side for every six and one dessert for every eight. Change anything.

Share the guest link wherever your people already talk. Each person taps an empty plate, writes their name and what they are making, and the plate fills with their dish. The top of the sheet always says what is still missing, so the last few people fill the gaps.

What to put on a potluck sheet

• Mains, enough for everyone to have one helping
• Sides and salads, the most popular thing to bring
• Desserts
• Bread
• Drinks and ice
• Plates, cups, napkins and serving spoons. Easy to forget, and someone who cannot cook is happy to bring them.

Questions

Do guests need an account or an app?

No. They open the link, tap an empty plate and type a first name. That is all.

How do I stop two people bringing the same thing?

Each course has a number of plates. When the plates are taken, that course is full and people pick something else. Everyone sees what is still needed at the top.

Can people say what dish they are bringing?

Yes. They add the dish and can mark it vegetarian, vegan, gluten-free, dairy-free, spicy or containing nuts, so people with allergies know what to expect.

Can I change the sheet after sharing it?

Yes. The organiser link lets you rename the event, add or remove courses, change how many of each you need, take people off and close sign-ups. Keep it to yourself: anyone with it can edit.

What if someone changes their mind?

They can tap their own plate on the same phone and take it off the table. The organiser can remove anyone.

Is it free?

Yes, with no ads for you or your guests. Sheets are deleted 60 days after the event date.

Other sheets